Remote Hiring & Onboarding Tips

how to hire remote workers

Tools and Techniques for Success

Remote hiring has revolutionized the way companies find and onboard talent. The hiring process has become more streamlined and efficient with virtual interviewing platforms. These platforms allow hiring managers to connect with potential candidates through video calls, saving time and money.

In this article, you’ll learn about the right tools and techniques to apply to your remote hiring practices. This includes using virtual interviewing platforms, assessing remote work capabilities, remotely onboarding new hires, collaboration tools, and ensuring compliance.

Virtual Interviewing Platforms

Virtual interviewing platforms allow companies to connect with and assess potential candidates regardless of geographical boundaries. These platforms offer several key features and best practices that ensure a seamless and effective virtual interview experience. 

Video call functionalities enable face-to-face communication, allowing interviewers to observe candidates’ body language and non-verbal cues. Screen-sharing capabilities allow candidates to showcase their work or present their portfolio, providing valuable insights into their skills and talents.

Here are some best practices for using virtual interviewing platforms:

  • Stable Internet connections: The interviewer and the candidate need a reliable Internet connection to avoid disruptions and technical difficulties during the interview. Poor internet connections can lead to delays in communication, audio or video glitches, and a disconnect in the interview process. Cable internet and fiber-optic internet provide the best results.
  • Professional environments: Participants should be in a quiet and well-lit space, free from distractions, to maintain focus and professionalism. Interviewers need to set up a professional-looking backdrop to create a positive impression.
  • Platform understanding: Make sure that both the interviewer and candidate understand how to navigate and use the platform during the interview. Provide simple instructions on how to connect, use audio and video features, and share files if necessary.
  • Time management: Set a predetermined duration for the interview so that both parties know the time constraints. This ensures interviews remain on track and allows ample time for follow-up questions.
  • Treat it like a face-to-face interview: Candidates should prepare accordingly by researching the company and familiarizing themselves with the job role. Similarly, interviewers must review the candidate’s CV or resume and be designed for questions that may arise during the conversation.

The interview is an excellent opportunity to judge remote work suitability. 

training remote workers

5 Traits to Assess for Remote Work Suitability

When evaluating candidates for remote work suitability, the hiring team should assess several key traits and skills. Here are five things you should look for:

  1. Strong communication skills are crucial in remote positions, as employees must be able to communicate and collaborate effectively with their team members, often relying solely on virtual platforms.
  2. Effective time management is necessary because of the absence of a physical office environment and direct supervision. Remote employees must prioritize tasks, set goals, and manage their time efficiently to meet deadlines and maintain productivity.
  3. Self-motivation is vital in remote positions, as employees often work independently. Without the constant presence of colleagues or supervisors, remote workers must be able to motivate themselves to meet targets and achieve success.
  4. Adaptability often requires remote workers to be flexible and able to adjust to changes in work processes or technology.
  5. Problem-solving skills are valuable in remote positions, as employees may encounter technical issues or other challenges that require independent problem-solving. Candidates who can think critically and solve problems will be assets to a remote team.

Much like through “standard” interviews, you’ll want to ask questions about a person’s time management skills and remote work experience. Once you get through this phase, you can begin the onboarding process.

Strategies for Integrating New Hires from a Distance

Onboarding remotely can present unique challenges, but with the right strategies in place, it is possible to integrate new hires from a distance. Here are some actionable steps and tips to ensure a smooth onboarding process for remote employees:

  • Pre-boarding: Before their first day, provide new hires with the resources and information to set them up for success. This can include access to company tools and software, an introduction to their team members, and an overview of the onboarding process.
  • Share company values: Clearly communicate your company’s mission and culture to remote employees. Employers can do this through virtual meetings, video presentations, or an employee handbook. 
  • Provide time to learn and rest: Remote onboarding can be overwhelming, with much information to absorb. Allow new hires ample time to learn the ins and outs of their role, company procedures, and tools. Encourage them to take breaks and schedule regular check-ins to address questions.
  • Explain the role: Clearly define the new hire’s responsibilities, expectations, and goals. Provide them with a detailed job description, key performance indicators, and necessary training materials. 
  • Introduce relevant collaborators: Facilitate virtual introductions between new hires and their team members, mentors, and key stakeholders. Encourage collaboration and networking opportunities to foster connections and a sense of belonging within the organization.

Throughout onboarding, interviewing, and pre-screening, you’ll leverage many tools. It helps to understand a few of those tools.

how to onboard workers remotely

Remote Work Collaboration Tools

Remote work collaboration tools are crucial in facilitating effective communication and boosting productivity for remote teams. These tools overcome distance challenges and enable seamless collaboration among team members.

Here are a few tools you’ll want to consider:

  • Slack: a real-time messaging platform that allows teams to communicate through channels, direct messages, and video calls. Its key features include file sharing, integration with other software tools, and searchable message history, making it easy to find information and stay organized.
  • Zoom: a video conferencing and screen-sharing tool often used during interviews. This helps improve face-to-face communication and enhances team collaboration. You can even use it to train your staff on cold calling.
  • Trello: a project management tool that helps managers and owners track their team’s progress. Similar tools, like Asana, ClickUp, and Taskade, provide similar features to help you understand what your team is working on. 
  • Google Drive and Microsoft Office 365: Two programs that allow remote teams to work on shared documents, spreadsheets, and presentations in real-time. They offer features such as version control, comments, and simultaneous editing, ensuring everyone is on the same page and avoiding confusion.
  • Dropbox: Cloud storage platforms are another way to share files between team members. These are like Google Drive and Office 365 (and often integrate with them), but they focus on other premium features, like more file-sharing features and e-signing. 

Several more tools might be helpful for your industry. For example, sales staff might rely on CRM software to help them track sales funnels, while website managers might need to learn WordPress. But for current technology, we need to talk about the elephant in the room: AI.

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The Impact of AI on Remote Hiring

Using AI (Artificial Intelligence) is becoming increasingly commonplace in remote hiring. AI-enabled tools such as chatbots, automated screening and scheduling, and virtual interview platforms are becoming essential to the process.

With the ability to gather candidate information and narrow down options, these tools can help streamline recruitment while optimizing the candidate’s experience. However, it is important to remember that AI has limitations and can be used inappropriately. 

For example, AI-enabled tools can produce inaccurate assessments of a candidate’s potential because of biased data. Organizations should ensure that they customize these tools to their unique requirements and use the data more effectively to assess talent accurately.

Regardless, AI is the future and has already improved how applicant tracking systems recognize skills, overcoming some of the bias of user error. AI is becoming incredibly important to enhance the agility of identifying qualified candidates.  

Many legal and logistical considerations must be addressed in remote hiring to ensure compliance with labor laws and regulations. 

One of the key aspects is proper documentation. Employers must ensure remote employees have signed employment contracts and know their rights and obligations. This includes clarifying working hours, payment procedures, and specific remote work policies.

Adherence to labor laws is crucial when hiring remote employees in different jurisdictions. Employers must understand and comply with each location’s employment laws and regulations where their remote workers are based. This includes issues such as minimum wage requirements, working time regulations, and overtime pay.

Clear communication is essential for remote work policies and protocols. Employers should maintain regular communication channels to keep remote employees informed about any updates or changes in company policies. This ensures that remote workers know their rights and responsibilities and helps maintain a sense of unity and coherence within the team.

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How Should I Hire Remotely?

Following some tips and considerations in this article gives you a better idea of how to hire people remotely. But even if you follow these tips, you still might not find qualified candidates. 

Enter Rainmakers.

Based on proven metrics, employers can sign up for Rainmakers to find talented sales staff. So, if you want to find the right company fit that goes above and beyond, sign up for Rainmakers today